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• Upper School Division Office Administrative Assistant Position
  Job Type: Actively Recruiting

  Start Date: 01/05/2026

  Location: Episcopal School of Baton Rouge

Description

The Episcopal School of Baton Rouge seeks a warm, detail-oriented, and technologically savvy Upper School Division Office Administrative Assistant for the 2025-2026 academic year. The Upper School Administrative Assistant serves as the first point of contact for the Upper School Division Office, interacting with students, parents, faculty, and staff. The person in this position reports to the Upper School Division Head and works collaboratively with all division office staff. Main responsibilities include managing Upper School Division Office communications, maintaining division office records (including student and financial records), organizing and implementing Upper School events, and ensuring accurate attendance records. This position is a non-exempt full-time 12-month salaried position with an annual renewal. The position begins on January 5th, 2026.

Description of School
Episcopal School of Baton Rouge, a college preparatory educational community of approximately 950 students and approximately 170 professionals, includes grades PreK-3 through 12 and embraces the whole-child educational philosophy. As an Episcopal school, Episcopal School of Baton Rouge was created to be a diverse institution of educational and human development for all persons, regardless of origin, background, ability, or religion. We are created to “strive for justice and peace among all people and [to] respect the dignity of every human being.” Episcopal is known for its academic performance, for its attention to the spiritual lives of its students, and for offering a wide range of opportunities for student education and development. Opportunities to excel in academics, arts, athletics, service, and community leadership characterize the school’s program.

General Duties
● Manage Upper School communications, including answering phone calls and helping with division-wide communications to faculty, students, and parents.
● Maintain Upper School division records, including confidential student records, division office expenses, and division procedures.
● Provide assistance to students, parents, and faculty with questions regarding Upper School procedures and events.
● Work in collaboration with the Upper School Division Head and Dean of Student Life to organize and implement Upper School events, such as orientation, award ceremonies, and graduation.
● Assist students with checking in and out and tracking student absences.
● Order and organize office supplies for the Upper School Division.
● Maintain Upper School Office and Division Head’s calendar.

Requirements

Personal and Professional Characteristics and Experiences
● A Bachelor’s degree is required. ● Experience as an office administrator or in customer service. School experience is a plus.
● Outstanding communication skills, both written and oral.
● A warm and engaging demeanor and excellent interpersonal skills. An ability to communicate clearly and with appropriate empathy to students, parents, and colleagues.
● Ability to work both independently and collaboratively.
● Strong time-management and organization skills. Ability to multitask and meet deadlines. Project management experience is beneficial.
● Strong technology skills, including word processing, spreadsheets, presentation software, and email programs. Familiarity with other student information systems and an ability and desire to learn are required.
● Appreciation for and understanding of school-aged children.
● Ability to keep sensitive information confidential.
● A sense of humor and high positive energy.
● Embraces the whole-child educational philosophy and supports the school's mission.
● Dedication to creating a welcoming and inclusive Episcopal school community.

Our School Mission
As a ministry of the Episcopal Diocese of Louisiana, Episcopal School of Baton Rouge nurtures and develops the whole child -- spiritually, intellectually, morally, physically, and artistically -- through challenging academic and co-curricular programs which prepare our graduates for college and for purposeful lives.

Our Episcopal Identity
Episcopal schools are Christian communities whose missions integrate spiritual formation into all aspects of the educational experience in a graceful and inclusive way. Even the most diverse of Episcopal schools are created to be communities that honor, celebrate and worship God as the center of life. We are created to be models of God’s love and grace. We are created to serve God in Christ in all persons, regardless of origin, background, ability, or religion. We are created to “strive for justice and peace among all people and [to] respect the dignity of every human being.”

Episcopal schools have been established, however, not solely as communities for Christians, like a parish church, but as diverse institutions of educational and human development for people of all faiths and backgrounds. Episcopal schools are populated by a rich variety of human beings, from increasingly diverse religious, cultural, and economic backgrounds. By weaving the principles of meaningful school worship, rich community life, foundational religious education, and striving for social justice into the very fabric of
the school’s overall life, Episcopal schools ensure that we challenge all who attend our schools to build lives of genuine meaning, purpose, and service in the world they will inherit.

Submission Information

Episcopal will offer a competitive salary and benefits for this position. Digital applications are preferred and welcomed at https://www.episcopalbr.org/discover-episcopal/careers or can be emailed to [email protected]. Please include an employment application, cover letter, and resume. Application materials can also be sent to Attn: Employment, Episcopal School of Baton Rouge, 3200 Woodland Ridge Blvd., Baton Rouge, LA 70816.

Episcopal School of Baton Rouge is an equal opportunity employer dedicated to a policy of nondiscrimination in employment upon any basis, including race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability, genetic information, political affiliation or military service.